Administrative Specialist/Assistant, Manila

Key Responsibilities

• Communication: Answering phones, greeting visitors, handling correspondence (emails, memos, letters).
• Scheduling & Coordination: Managing calendars, booking meetings, arranging travel, coordinating events/teams.
• Document Management: Preparing, editing, and organizing documents, reports, and presentations; maintaining physical and electronic files.
• Office Operations: Ordering supplies, managing inventory, maintaining equipment, handling mail/deliveries.
• Financial Tasks: Processing expense reports, basic bookkeeping, tracking expenditures, managing invoices.
• Support & Data: Performing data entry, updating databases, assisting managers/staff, handling confidential information. 

Typical Duties

• Scheduling appointments and updating calendars.
• Drafting and editing letters, memos, and reports.
• Managing incoming and outgoing mail and faxes.
• Maintaining databases and filing systems.
• Arranging staff meetings and preparing agendas.
• Providing support for events and project coordination. 

Core Skills & Qualities

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Proficiency with office software (e.g., Microsoft Office Suite).
• Attention to detail.
• Ability to work independently and as part of a team.