Admin Officer, Malabon

Job description

We are looking for a hardworking and reliable Administrative Assistant who can start ASAP to join our ambitious team!

ADMIN FUNCTIONS- TAKING CARE OF PHYSICAL OFFICES AND ASSETS

1. To request for payment and monitor payments related to all physical offices including the head office and satellite/project sites. These payments cover lease or rent, utilities (water, electricity, telephone, internet, etc).

2. To ensure that the all physical offices of the company are well-kept and well-maintained.

3. To ensure that all company vehicles are well-maintained. Monitor the tune-up and maintenance of the company vehicles based on the agreed tune-up and maintenance schedules.

4. To ensure that the companys tools and equipment are maintained and their assignment to specific employees is filed into respective 201 file.

5. To ensure that all admin files and records are complete, updated and kept safe. These records include lease contracts plus 2307 records for lessors, records for (a) utilities billings and payments (b) purchase, payments, tune-up and maintenance of company vehicles (c) office repairs (d) purchase and maintenance of tools and equipment, etc.

SKILLS & REQUIREMENTS:

1. Previous working experience as an administrative assistant for (2) years

2. Ability to effectively use computer software, including Microsoft Outlook, Word and Excel

3. Knowledge of HR Recruitment Marketing platforms

4. Familiarity with labor laws

5. Excellent organizational and time-management skills

6. Act as a reliable and supportive team member

7. BS in Human Resources or similar relevant field

8. Excellent communications and interpersonal skills

9. Data-driven mindset

10. Experience with recruitment marketing