Executive Assistant To Ceo, Muntinlupa

QUALIFICATIONS:

• Minimum of 1 year as an Executive Assistant or in a similar administrative role supporting C-levels
• At least high school graduate (old curriculum)
• Strong and stable work historysomeone who demonstrates long-term commitment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong meeting management, travel coordination, and event planning skills
• Excellent organizational and time-management abilities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to details
• Can work onsite in Alabang
• Able to work day-shift, supporting AU time zone
• Can start ASAP

RESPONSIBILITIES:

Correspondence, Meeting & Diary Management

• Provide efficient and professional correspondence and calendar management support using Microsoft Office tools.
• Proactively manage Partner/Director calendars, resolve scheduling conflicts, and coordinate with internal and external stakeholders.
• Understand stakeholder priorities and translate them into effective diary management.
• Arrange and coordinate meetings end-to-end, including logistics, materials preparation, and minute-taking when required.
• Manage domestic and international travel arrangements, including travel documentation and expense processing.
• Support planning and coordination of events and firm activities.

Operational Management & Reporting

• Ensure timely completion of timesheets, expense claims, and time/expense transfers.
• Assist in processing WIP/CRM reports to support financial management reporting.
• Provide administrative support to colleagues during periods of absence.

People & Administrative Support

• Support performance management cycles, including goal setting, engagement reviews, and quarterly check-ins.
• Provide recruitment administrative support.
• Assist with onboarding and offboarding processes, including resignation processing, asset return coordination, and reconciliation of People Movements Reports.
• Respond to People Direct queries and other employee-related administrative concerns.
• Build strong working relationships across teams and stakeholders.
• Ensure compliance with company policies, including independence requirements.