Executive Assistant | Onsite - Alabang | 25k-35k | Day shift, Muntinlupa

We are seeking a highly organised and proactive Executive Assistant to provide exceptional administrative and operational support to our Partners and Directors. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Correspondence, Meeting & Diary Management

• Manage correspondence and calendars using Microsoft Office Suite.
• Proactively monitor and adjust schedules, resolve conflicts, and liaise with internal and external stakeholders.
• Understand key stakeholder priorities and reflect them in effective diary planning.
• Organise and coordinate meetings, including preparation of materials and taking minutes when required.
• Coordinate domestic and international travel arrangements, including documentation and expense-related tasks.
• Provide support for internal and external event planning and execution.

Operational Management & Reporting

• Ensure timesheets, expense claims, and time/expense transfers are completed accurately and on time.
• Process WIP and CRM reports as part of financial and operational reporting.
• Provide coverage and assistance to colleagues during periods of absence to maintain workflow continuity.

People & Culture Support

• Meet internal deadlines for performance management activities, including goal setting, engagement reviews, and quarterly check-ins.
• Provide administrative support for recruitment activities.
• Assist with onboarding and offboarding processes, including documentation, asset collection, and People Movements reconciliation.
• Support People Direct queries, CECs, and related administrative tasks.
• Build and maintain strong working relationships across the firm.
• Ensure compliance with independence requirements at all times.

• Minimum of 2 years experience as an Executive Assistant (professional services experience preferred).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritise effectively, and maintain confidentiality.
• Proactive, professional, and team-oriented mindset.