Invoice Processing Specialist | Onsite, Night Shift, Muntinlupa

Department: Operations (Finance & Accounting)

Reports To: Operations Manager

Location: Alabang (On-site), Muntinlupa City, Metro Manila, Philippines

About Pinnacle Intelligence:

Pinnacle Intelligence Philippines Inc. is at the forefront of transforming the automotive retail industry. We provide AI-powered, sustainable, and scalable digital solutions that engage customers, accelerate sales growth, and elevate the auto retail value chain. Our mission is to revolutionize the automotive retail industry through intelligent technology, unlocking dealerships' full potential and setting new standards of efficiency, profitability, and market leadership. We are dedicated to powering the future of auto retail with AI, Data, and Automation, driven by intelligence at every turn.

Position Summary:

The Invoice Processing Specialist plays a key role in ensuring smooth, accurate, and timely financial operations by managing endtoend invoice workflows. This role requires strong attention to detail, a commitment to precise execution, and the ability to navigate complex data with accuracy. By applying a drive to Shift into High Gear, the specialist ensures invoices move efficiently through the process; through Accelerating with Precision, they maintain strict adherence to financial controls; and through Steering with Integrity & Respect, they uphold transparent, compliant, and respectful interactions with vendors, internal partners, and crossfunctional teams.

This position is ideal for someone with strong background in invoice management, vendor coordination, financial documentation handling, and transaction validation.

Key Responsibilities:

1. Invoice Processing & Validation

• Review, verify, and process highvolume invoices with accuracy and speed, ensuring all financial information is properly coded and documented.
• Validate invoice details against purchase orders, receipts, contracts, and approval matrices while maintaining strict compliance standards.
• Resolve discrepancies by proactively coordinating with vendors and internal teams, demonstrating integrity and respectful communication.

2. Vendor & CrossFunctional Communication

• Respond to vendor inquiries related to payment status, invoice issues, and documentation requirements, ensuring clear and timely communication.
• Collaborate with procurement, operations, and finance teams to ensure smooth invoice flow and accurate recordkeeping.

3. Data Management & Reporting

• Maintain organized, updated, and compliant records of all invoice transactions for audit readiness.
• Support generation of financial reports, trackers, and summaries used for reconciliation, forecasting, and performance reviews.
• Escalate unusual patterns, risks, or issues proactively while demonstrating precision and accountability.

4. Process Improvement & Compliance

• Identify gaps or delays in invoice workflows and recommend improvements that shift operations into high gear.
• Ensure all activities follow company policies, financial regulations, and internal controls.
• Contribute to continuous improvement efforts by adopting efficient tools, best practices, and digital systems.

Skills & Qualifications:

• Experience in invoice processing, financial documentation handling, vendor management, or other transactionheavy operational roles.
• Strong understanding of general financial processes such as 3way matching (invoice, PO, receiving), GL coding, or payment cycle workflows.
• High attention to detail and accuracy, especially when dealing with large volumes of data.
• Proficiency in MS Excel or financial systems (ERP platforms such as SAP, Oracle, Netsuite, QuickBooks, or similar).
• Strong analytical and problemsolving skills with the ability to investigate and resolve invoice discrepancies.
• Excellent communication skillsclear, respectful, and solutionoriented.
• Demonstrated ability to work with integrity and confidentiality in managing sensitive financial information.
• Ability to maintain momentum in a fastpaced environment while consistently accelerating with precision.

Why Join Pinnacle Intelligence?

This is an opportunity to execute a core function that keeps the entire organization running smoothly. You will be instrumental in maintaining the financial integrity of the company while contributing directly to operational efficiency. If you are a methodical and reliable professional looking to excel in a high-volume processing role, apply today and help us Steer with Integrity as we build the future of auto retail.