Admin Assistant, Muntinlupa

Main Accountabilities: 

General Administrative Support:

• Handle office tasks such as filing, generating reports, and setting up for meetings
• Manage assigned testers and office correspondence, including emails, phone calls, and mail, ensuring prompt communication
• Maintain a clean and organized office environment
• Ensure that testers follow proper office decorum and office attire requirements

Schedule Management:

• Manage team calendars by scheduling appointments, meetings, and events between testers and organic employees
• Coordinate conference calls and meetings, both virtual and in- person.
• Organize and prepare for meetings, including drafting agendas, sending reminders, and arranging meeting spaces or virtual setups and minutes.

Document Preparation &Management:

• Prepare reports, presentations, and correspondence in a timely manner.
• Draft, format, and proofread documents such as memos, letters, and emails.
• Maintain and update company records, databases, and filing systems (electronic and physical).
• Coordinate office services such as maintenance, catering, and deliveries.
• Validation/Quota monitoring per tester vs test execution results vs files shared by organic team leads.

Team Support:

• Support department processes such as maintaining employee records, scheduling interviews, and coordinating onboarding for new hires, when needed
• Assist in organizing team-building activities and employee events, if any
• Address inquiries and provide general support to office staff
• Check attendance records and validate billing details
• Follow handling of vault- and test devices-related processes and ensure secrecy of confidential information

QUALIFICATIONS:

• Graduate of a 4-year course (preferably in Business Administration or related field)
• At least 3 years of experience in administrative support or office management
• Strong organizational and time-management skills with attention to detail
• Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to handle confidential information