Admin Staff, Manila

Clerical and Administrative Support

• Handle office correspondence, including emails, phone calls, and physical mail.
• Manage files and records, ensuring they are organized and accessible.
• Prepare documents, presentations, and reports as needed.

Scheduling and Calendar Management

• Coordinate meetings, appointments, and events for management and staff.
• Maintain and update the organizations calendar with upcoming meetings, deadlines, and other important dates.

Data Entry and Record Keeping

• Accurately input, update, and maintain data in various databases and spreadsheets.
• Assist in organizing and maintaining physical and digital records.

Customer Service

• Act as the first point of contact for visitors and callers, providing general information or directing them to appropriate personnel.
• Address inquiries or escalate issues as needed.

Office Management and Supplies

• Monitor and maintain office supplies and inventory; place orders when necessary.
• Ensure office equipment is functioning and coordinate maintenance or repairs as needed.

Support to Management and Team Members

• Provide support to other departments or team members as required.
• Assist in coordinating team activities or company events.

Expense Tracking and Invoicing

• Assist with tracking expenses, processing invoices, and maintaining financial records.
• Support budgeting and financial documentation under the supervision of finance staff.

Project Assistance

• Provide administrative support on special projects, including data gathering and documentation.
• Coordinate with other departments to ensure project timelines and goals are met.