Executive Assistant to the CEO, Makati

SMART, RESOURCEFUL, ORGANIZED

• Schedule and coordinate appointments, meetings, and events for the CEO.
• Manage the CEO's calendar efficiently, considering priorities and time constraints.
• Handle and prioritize incoming communication, including emails, phone calls, and correspondence.
• Draft and prepare emails, letters, reports, and other documents on behalf of the CEO.
• Coordinate travel arrangements, including booking flights, hotels, and transportation for the CEO.
• Prepare travel itineraries and ensure all necessary arrangements are in place.
• Assist in preparing agendas, documents, and presentations for meetings attended by the CEO.
• Attend meetings, take notes, and provide follow-up summaries or action items.
• Handle administrative tasks such as filing, data entry, and maintaining organized office systems.
• Process expenses and manage financial records for the CEO.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Liaise with internal and external stakeholders, including clients, board members, and other executives.
• Build and maintain positive relationships on behalf of the CEO.
• Support the CEO in various projects, initiatives, and special assignments.
• Coordinate and collaborate with other departments as needed.
• Address and resolve issues that arise in the CEO's absence or when delegation is required.
• Help the CEO prioritize tasks and manage time effectively.