Administrative Specialist/Assistant, Mandaue

We are looking for an organized and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will be proactive, capable of managing multiple tasks, and possess strong communication and organizational skills. This position involves handling administrative tasks, scheduling, correspondence, and assisting with day-to-day operations to ensure the smooth running of the office.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings for staff.
• Prepare and organize documents, reports, and presentations.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain and update office filing systems, both electronic and physical.
• Order office supplies and manage inventory.
• Assist in coordinating company events, travel arrangements, and conferences.
• Handle customer inquiries and provide support as needed.
• Assist with bookkeeping, invoicing, and basic accounting tasks.
• Perform general clerical duties such as data entry, photocopying, and scanning.
• Support senior management and other departments as needed.