Purchasing Supervisor, Cebu

PURCHASING SUPERVISOR

Position Purpose

The Purchasing Supervisor oversees daily procurement operations, vendor management, and order fulfillment across our academic, medical, and property rental sectors. Grounded in our commitment to operational excellence and a collaborative team culture, this role ensures cost-effective sourcing, strict policy compliance, and streamlined inventory control while fostering positive, psychologically safe relationships with internal departments and external partners.

Key Performance Indicators (KPIs)

• Procurement Cycle Time: Maintain an average purchase order (PO) processing time of less than 3 business days from requisition to vendor issuance.
• Cost Variance Reduction: Achieve an annual cost savings/containment target of 5% through effective vendor negotiations and bulk sourcing across shared business units.
• Vendor SLA Compliance: Ensure key suppliers maintain a minimum of 95% on-time, in-full (OTIF) delivery and quality standard adherence.
• Inventory Accuracy: Maintain a minimum of 98% stock accuracy for centralized shared assets through monthly cycle counts and audit reconciliations.

Core Responsibilities & Duties

• Operational Supervision: Supervise the daily end-to-end purchasing workflow, verifying requisitions for accuracy, appropriate approval levels, and budget availability across Velez College, CIM, and Raintree.
• Sourcing & Negotiation: Source reliable suppliers, conduct regular market research, and negotiate competitive commercial terms, discounts, and service level agreements (SLAs).
• Vendor Management: Evaluate vendor performance quarterly based on delivery speed, product quality, and price competitiveness; maintain an organized, compliant vendor master database.
• Cross-Functional Collaboration: Partner closely with Academic Deans, Medical Laboratory Heads, and Property Managers to anticipate supply needs, clarify technical specifications, and resolve delivery discrepancies smoothly.
• Compliance & Auditing: Enforce strict adherence to corporate procurement policies and internal controls; compile accurate weekly and monthly procurement spend reports for leadership review.
• Team Leadership: Nurture a highly engaged, communicative purchasing team by providing clear expectations, constructive feedback, and active professional development support.

Job Specifications & Qualifications

• Education: Bachelors degree in Business Administration, Supply Chain Management, Engineering, Commerce, or any related field.
• Experience: Minimum of 35 years of progressive experience in procurement,
• purchasing, or supply chain operations, with at least 12 years in a supervisory or team-lead capacity.
• Industry Knowledge: Prior experience handling procurement for educational institutions, medical environments, or real estate property management is highly advantageous.
• Technical Skills: Proficient in Microsoft Excel (Pivot Tables, VLOOKUPs) and experience utilizing ERP/procurement modules or computerized inventory systems.

Soft Skills: Strong negotiation abilities, analytical problem-solving skills, and exceptional interpersonal communication. Must thrive in a cooperative environment built on mutual respect and open communication.