Admin Assistant, Cebu

Deployment Location: Mandaue City, Cebu

Job Summary

The Administrative Assistant is responsible for providing clerical, administrative, and office support to ensure efficient day-to-day operations of the company. The role includes handling documentation, coordinating schedules, maintaining records, assisting with reports, and supporting internal and external communications.

The ideal candidate must be organized, detail-oriented, professional, and capable of handling multiple administrative tasks in a fast-paced work environment.

Key ResponsibilitiesAdministrative and Clerical Support

• Prepare, organize, and maintain company files, records, and documents.
• Perform data entry, filing, scanning, photocopying, and document tracking.
• Assist in preparing reports, correspondence, presentations, and other office documents.
• Monitor office supplies and coordinate replenishment when necessary.
• Ensure proper organization and confidentiality of company records.

Coordination and Communication

• Answer phone calls, emails, and inquiries in a professional manner.
• Coordinate meetings, appointments, and schedules of supervisors or management.
• Assist in communicating with clients, suppliers, and employees regarding administrative concerns.
• Receive and route incoming documents, deliveries, and correspondence.

Operational Support

• Assist various departments with administrative requirements and office coordination.
• Support payroll, HR, accounting, or operations documentation when needed.
• Monitor deadlines and ensure timely submission of reports and documents.
• Perform other tasks that may be assigned by management from time to time.

Qualifications

• Bachelors Degree in Business Administration, Office Administration, Management, or any related field.
• With at least 1 year of experience in administrative or clerical work is preferred.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Detail-oriented and able to work with minimal supervision.
• Willing to be deployed in Mandaue City, Cebu.

Skills and Competencies

• Administrative and Clerical Skills
• Records and Document Management
• Communication and Coordination
• Time Management and Organization
• Attention to Detail
• Professionalism and Confidentiality

Working Conditions

• Office-based work environment
• Monday to Saturday schedule (depending on company operations)
• May handle confidential company information and documents