Setting Up HR Department, Cebu City

Service Offering: HR Setup & Implementation for Growing Businesses

Service Name:
“HR System Setup & People Management Solution”

Service Overview:
We help businesses move from “managing people by instinct” to a structured, compliant, and performance-driven HR system. This service ensures your workforce is aligned, motivated, and equipped to contribute to business growth. Perfect for startups, SMEs, and growing General Agencies.

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What We Do

1. HR Foundations Setup

Define HR objectives aligned with business goals

Create organizational chart with clear reporting lines

Draft company policies (work hours, code of conduct, confidentiality, leave, benefits)

Ensure compliance registrations (DOLE, SSS, PhilHealth, Pag-IBIG, BIR)

2. Recruitment & Onboarding System

Build job description library for all roles

Implement structured recruitment process: screening, interviews, assessments

Design onboarding kits: employment contracts, forms, company handbook

Run orientation programs introducing company culture, policies, and systems

3. Employee Records & Documentation

Organize employee personal files (contracts, IDs, certificates)

Set up attendance tracking (manual or digital)

Create HR database for benefits, payroll, and performance tracking

4. Compensation & Benefits Management

Design salary structure and grade levels per role

Set up payroll system with accurate deductions

Ensure mandatory benefits compliance (SSS, PhilHealth, Pag-IBIG)

Define optional benefits, bonuses, and incentives

5. Performance Management System

Define KPIs and metrics per role

Establish evaluation system (quarterly/semi-annual)

Implement coaching and feedback sessions

Design rewards & recognition programs

6. Training & Development Planning

Conduct skills gap analysis

Set up learning programs (workshops, seminars, e-learning)

Create career development paths for promotions and upskilling

7. Employee Engagement & Relations

Implement grievance handling policy and conflict resolution process

Organize engagement activities: team building, wellness programs, recognition events

Set retention strategies: mentorship, career growth, flexible work setups

8. Compliance & Risk Management

Ensure adherence to labor laws and DOLE standards

Implement health & safety guidelines

Design structured exit procedures: clearance, exit interviews, turnover documentation

9. HR Technology & Automation (Optional)

Set up HRIS for attendance, payroll, and employee files

Implement recruitment tools and performance management platforms

10. Continuous Improvement

Monitor HR metrics: turnover, absenteeism, recruitment costs

Conduct annual HR audits

Regularly update policies and processes for efficiency

Deliverables

Complete HR Starter Kit (policies, forms, checklists, templates)

Payroll & benefits computation templates

Performance evaluation & KPI tracking system

Recruitment and onboarding framework

Training & development roadmap

Who This Service Is For

SMEs and startups without a structured HR system

Growing General Agencies needing compliance & performance setup

Companies aiming to improve employee engagement and retention

Benefits
Ensure labor law compliance and minimize risk
Standardize recruitment, onboarding, and payroll processes
Track performance, training, and career progression
Improve employee engagement and retention
Scale HR operations efficiently as the business grows

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