HR Assistant, Samar

The HR Assistant supports the Human Resources department in daily administrative and operational tasks, particularly in recruitment, employee records management, payroll support, and compliance with Philippine labor laws. In a construction setting, the role also involves coordinating with project sites, handling field employees, and assisting with workforce deployment.

Key Responsibilities:

1. Recruitment & Staffing:

• Assist in sourcing, screening, and scheduling applicants (skilled workers, engineers, project staff)
• Coordinate with project managers regarding manpower requirements
• Prepare employment documents (contracts, job offers, onboarding forms)
• Help facilitate pre-employment requirements (medical exams, NBI clearance, etc.)

2. Employee Records & Documentation:

• Maintain and update 201 files (employee records)
• Monitor employment status (project-based, probationary, regular)
• Ensure proper documentation for site deployment and transfers
• Handle timekeeping records from project sites

3. Payroll & Benefits Support:

• Assist in payroll preparation (timesheets, attendance, overtime, allowances)
• Coordinate with accounting for salary processing
• Help administer government-mandated benefits:
• Social Security System (SSS)
• PhilHealth
• Pag-IBIG Fund
• Track employee loans, contributions, and deductions

4. Employee Relations:

• Assist in handling employee concerns and grievances
• Support implementation of company policies and disciplinary procedures
• Help organize employee engagement activities (safety meetings, toolbox talks, events)

5. Site Coordination:

• Coordinate HR needs with project sites (attendance, deployment, disciplinary actions)
• Visit construction sites when necessary to assist employees and supervisors
• Monitor manpower deployment across multiple projects

Qualifications:

• Bachelors degree in Human Resource Management, Psychology, Business Administration, or related field
• 12 years HR or admin experience (construction industry experience is an advantage)
• Knowledge of Philippine labor laws and HR practices
• Strong organizational and communication skills
• Proficient in MS Office (especially Excel for payroll and tracking)
• A resident of Calbayog City or nearby towns