Administrative Specialist/Assistant, Rizal

Office Administration:

• Manage daily office operations, including maintaining office supplies, equipment, and ensuring a tidy workspace.
• Handle scheduling, including appointments, meetings, and team calendars.
• Organize and maintain digital and physical filing systems.

Client Support:

• Act as a liaison between clients and consultants, managing communication and ensuring timely follow-up.
• Prepare and format proposals, contracts, and reports for client presentations.
• Address client inquiries and escalate issues as needed.

Document Preparation:

• Draft, edit, and proofread correspondence, presentations, and other business documents.
• Compile data and prepare reports for internal and client use.

Event and Meeting Coordination:

• Organize team meetings, client sessions, and workshops, including booking venues and preparing materials.
• Record and distribute meeting minutes.

Finance and Record Management:

• Assist in tracking invoices, payments, and other financial records.
• Maintain accurate records of projects, client details, and correspondence.

Team Support:

• Coordinate travel arrangements for consultants, including transportation and accommodations.
• Assist in onboarding new team members and providing orientation on office procedures.