Timekeeper, Makati

We are seeking a detail-oriented Timekeeping Specialist to manage and oversee employee attendance records with accuracy and efficiency. This role plays a critical part in ensuring payroll accuracy, compliance with company policies, and timely reporting of attendance data. The ideal candidate has strong analytical skills, experience in timekeeping systems (e.g., GreatDay), and a solid background in compensation and benefits.

Key Responsibilities

1. Timekeeping Processing & Data Accuracy

• Accurately process, consolidate, and maintain employee time logs using GreatDay or similar timekeeping systems
• Validate daily attendance records (in/out logs) and correct discrepancies
• Maintain an updated and reliable timekeeping database
• Coordinate with system administrators to resolve technical issues and attendance discrepancies

2. Attendance Transactions Validation

• Review and validate overtime, leave, and undertime applications
• Ensure compliance with company policies and proper approvals
• Coordinate with employees and supervisors for corrections and clarifications
• Monitor completeness of required documentation

3. Attendance Monitoring & Compliance

• Track and analyze attendance patterns including tardiness, undertime, and AWOL cases
• Generate regular attendance and compliance reports
• Escalate issues to HR or department heads when necessary
• Ensure consistent implementation of attendance policies

4. Payroll Support & Reporting

• Prepare and submit accurate timekeeping reports for payroll processing
• Ensure completeness of attendance data prior to payroll cut-off
• Coordinate with payroll team on discrepancies and adjustments
• Assist in resolving payroll-related attendance concerns

5. Employee Support & Welfare Coordination

• Assist employees with benefits and attendance-related inquiries
• Support HR initiatives on employee engagement and wellness programs
• Coordinate welfare checks and assist during employee assessments when needed

6. Stakeholder Coordination

• Work closely with department heads for timely approvals of attendance transactions
• Respond to timekeeping-related queries and provide process guidance
• Follow up on pending submissions and approvals

7. Compliance, Audit & Process Improvement

• Ensure adherence to company policies, legal standards, and audit requirements
• Maintain organized, audit-ready timekeeping records
• Support internal audits by preparing necessary documentation
• Recommend process improvements for efficiency and accuracy

8. General HR Support

• Assist in HR projects, administrative tasks, and employee engagement activities
• Provide support in ad hoc HR and recruitment initiatives
• Perform other duties as assigned by management

Education

• Bachelors degree in Behavioral Science, Business Administration, or related field

Experience

• At least 3 years of experience in Timekeeping, preferably familiar with GreatDay System

Work Schedule: 9AM to 6PM | Monday to Saturday

Headcount: 50 pax