Procurement Assistant, Makati

JOB SUMMARY

Procurement assistant will support the procurement team by updating documentation for all procurement related activities - sourcing to contracting, supplier registration and onboarding, vendor payment processing. The Procurement Assistant will help in reinforcing compliance to AZPNB's Procurement standard and guidelines.

RESPONSIBILITIES OF THE ROLE

1. Supplier registration and vendor database maintenance

100% completion of supplier registration for all active vendors of AZPNB in SAP Ariba by Nov 2025

0 extra cost incurred on supplier registration for all listed and active vendors (as of 2025) of AZPNB in Ariba

2. Vendor payment processing and documentation

100% completion of securing required BIR-compliant invoice/documents for 2024 payments by September 2025

Timely closure of relevant risk item monitored in RegCom - EOPT compliance

3. Contract repository maintenance

100% completion of securing and storing in a central location copies of all SIGNED 3rd party contracts (for all active contracts since 2022)

4. Assist procurement head in GHG emissions tracking for Sustainability reporting

Complete baselining activity for GHG emissions tracking of 2024 data for air travel

5. Assist procurement head in updating the Outsourcing register and relevant supporting documents

Complete group's reporting requirement and supporting documents for Outsourcing

Timely closure of Outsourcing related audit finding