Executive Assistant, Makati

We are seeking a highly organized and trustworthy Personal Assistant / Executive Assistant to provide high-level confidential support to the General Manager. The role requires excellent administrative, coordination, and communication skills to ensure smooth day-to-day operations and efficient executive support.

Key Responsibilities

Administrative Support

• Provide comprehensive, confidential secretarial and administrative support to the General Manager
• Maintain efficient administrative systems and processes to support business operations

Scheduling & Coordination

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare meeting agendas and take accurate minutes when required

Documentation & Records Management

• Ensure proper safekeeping, organization, and filing of documents (physical and digital)
• Maintain confidentiality of sensitive information at all times

Internal Logistics

• Assist in coordinating logistical requirements for executives (meetings, events, travel, etc.)
• Liaise with internal departments to support executive needs

Compliance & Governance

• Adhere to company policies, procedures, and internal guidelines
• Ensure compliance with safety and health protocols
• Uphold strict adherence to the Data Privacy Act and confidentiality standards

Qualifications

• Bachelors degree in Business Administration, Management, or related field (preferred)
• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Must be fluent in English, both written and verbal
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) or similar tools
• Ability to multitask and work under pressure

Preferred Skills

• Strong attention to detail
• Problem-solving and initiative-driven mindset
• Professional demeanor and interpersonal skills

Why Join Us

• Opportunity to work closely with senior leadership
• Dynamic and professional work environment
• Career growth and development opportunities