Import/Export Officer, Makati

The Importation Documentation Officer is responsible for managing all import-related documentation and regulatory compliance for food products. The role ensures timely processing of shipments, proper coordination with customs brokers and suppliers, and strict compliance with government regulations such as FDA requirements.

• Prepare and review complete import documents:
• Bill of Lading
• Commercial Invoice
• Packing List
• Certificate of Origin
• Ensure accuracy and completeness of all shipment documents prior to arrival
• Monitor shipment status from supplier to warehouse

• Process and monitor FDA requirements, including:
• Product registration
• License to Operate (LTO) coordination
• Product labeling compliance
• Ensure compliance with Philippine import regulations (BOC and other agencies)
• Coordinate permits and clearances for food-related imports

• Coordinate with:
• Customs brokers
• Freight forwarders
• Shipping lines
• International suppliers
• Work closely with warehouse and operations teams for receiving and inventory planning
• Address issues such as shipment delays, document discrepancies, and customs concerns

• Track shipment schedules, ETA, and delivery timelines
• Maintain accurate records of all import transactions
• Prepare reports on shipment status, delays, and compliance updates
• Ensure proper filing and documentation for audit purposes

• Assist in monitoring import-related costs (duties, taxes, freight)
• Help identify opportunities to improve import processes and reduce delays

• Bachelors degree in Customs Administration, Logistics, Supply Chain, or related field
• At least 13 years experience in importation or logistics, preferably in the food industry
• Knowledge of FDA regulations and food importation requirements
• Familiar with BOC processes and customs documentation
• Strong attention to detail and organizational skills
• Good communication and coordination abilities