Administrative Associate, Makati

Administrative and coordination functions

• Serve as the primary liaison between TISPH and the Persons-in-Charge (PICs) of outsourced functions in TFSPH, ensuring timely communication and follow-through.
• Coordinate and monitor requests, deliverables, and concerns related to HR, Accounting, General Services, IT, Marketing, Procurement, Cash Control, Treasury, and Control functions.
• Maintain organized records of communications, approvals, and transactions related to outsourced services.
• Support the General Manager in day-to-day administrative requirements and internal coordination.

Human Resources coordination

• Coordinate with TFSPH Human Resources on all HR-related matters, including but not limited to (a) hiring and onboarding; (b) employee records and documentation; (c) training coordination; (d) employee concerns and administrative requirements
• Ensure timely submission and monitoring of HR-related requests and documentation.

Accounting and payment coordination

• Coordinate with TFSPH Accounting on payment-related matters, including processing of payables, monitoring of payment schedules, and submission of required documentation and approvals.
• Track and reconcile administrative and operational expenses for visibility and reference.

Collections and reconciliation support

• Work closely with the Operations Head in monitoring and recognizing collections.
• Assist in reconciling collections records with TFSPH Accounting to ensure accuracy and completeness.
• Flag discrepancies and support resolution in coordination with Operations and Accounting teams.