Executive Assistant, Makati

Job description:

Specific Job Responsibilities:

• Conducts Inspection, Evaluation and Documentation of on-site developments
• Attend site and/or office conference/meeting
• Performs core tasks assigned by Executives.
• Ensures completion of work within schedules
• Responsible for overseeing all phases of the assigned projects
• Secures the necessary documents and/or clearances to facilitate installation and/or turnover after completion of project.
• Assists in inspection and attends to pre and post turnover requirements of clients on site when necessary.
• Partner with other teams such as CAD Designers and/or Technical Team to coordinate all activities on site and ensures that contract and other requirements are satisfied
• Reports project progress in regular basis to Executives
• Ensures that work implemented is within schedule and according to quality standards.
• Work hand in hand with partner Architects, Interior Designers and other assigned project officers
• Performs other related functions inherent in team operations
• Answer clients queries through email or call
• Maintain and update Executives Calendar
• Assist and provide quotation for Executive clients if necessary
• Other related duties that may be assigned to him/her by the Executives

Job Qualification/s:

• Candidate must possess at least Bachelors Degree in Architecture, Interior Design, or equivalent
• Licensed Architect and/or Interior Design is an advantage
• 1-3 years of experience in assisting Executive officers in the company, specialized in Clerical/Administrative/Interior or equivalent
• Applicant must be willing to go to project site in a daily basis
• Proficient in English both written and oral
• Great problem-solving and decision-making skills
• Have a great self-confidence in dealing with high-end clients
• Knows how to read and analyze Architectural plans
• Knows how to render using AutoCAD, V-Ray, Sketch-Up, Lumion and/or Photoshop if necessary
• Can Multi-task
• Can effectively work under pressure
• Must be work-oriented, dedicated to work and flexible
• Willing to render Over Time
• Must be organized in filing of documents
• Must possess great sense of commitment to work in a long-term basis in a company for at least 4-5 years
• Willing to work from Monday to Saturday 9:00AM - 6:00PM or 8 hour shift
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