Purchasing Officer, Makati

Job description:

Procurement Support

• Assist in sourcing suppliers and requesting quotations for materials and services.
• Prepare and process Purchase Requests (PRs), Requests for Quotation (RFQs), and Purchase Orders (POs).
• Perform price canvassing and prepare comparative cost sheets.

Vendor Coordination

• Coordinate with suppliers regarding availability, delivery schedules, and order status.
• Follow up on deliveries and report delays or discrepancies to the Purchasing Officer.
• Help maintain and update the supplier database and accreditation records.
• Documentation & Records Ensure completeness and accuracy of procurement documents (PRs, POs, delivery receipts, invoices).
• Properly file and organize purchasing documents for audit and reference.
• Assist in matching purchase orders, delivery receipts, and supplier invoices.

Project & Inter-Department Coordination

• Coordinate with Engineering, Construction, Warehouse, and Finance teams on material requirements.
• Assist in monitoring inventory levels and delivery schedules per project.

Compliance & Support Functions

• Ensure procurement activities comply with company policies and internal controls. Assist in procurement reports, cost tracking, and management summaries.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, Engineering, or related field.
• 0-2 years of experience in purchasing, procurement, or administrative work (fresh graduates are welcome).
• Basic knowledge of procurement processes and documentation is an advantage.