Purchasing Assistant, Makati

Procurement Coordination:

• Assist in the execution of coal purchase orders and ensure compliance with contractual terms.
• Liaise with coal suppliers and consultants to confirm specifications, pricing, and delivery schedules.
• Ensure documentation is complete and accurate for customs and regulatory compliance.

Shipping & Logistics:

• Coordinate with operations team, coal suppliers, ship brokers and vessel owners for chartering and scheduling of shipments.
• Monitor vessel movements and ensure timely loading and unloading of cargo.
• Liaise with customs broker to ensure smooth importation processing
• Review laytime calculations and ensure that this are in line with contract terms and conditions.

Coordination:

• Work closely with the fuel management team at the site to align delivery schedules with operational requirements.
• Provide updates on shipment status and resolve any discrepancies related to coal quality or quantity.
• Liaise with other departments as necessary.

Financial Transactions:

• Coordinate with banks for Letters of Credit (LC) opening, amendments, and settlement.
• Coordinate with finance team to ensure timely settlement of LC and other invoices
• Ensure accurate documentation and timely payment processing.

Compliance & Documentation:

• Ensure all transactions comply with company policies and international trade regulations.
• Maintain accurate records of contracts, shipping documents, and financial transactions.

Others:

• Any other duties and tasks that may be assigned by management.
• Assist with handling minor insurance policies
• Assist the commercial department with contracts management, administration, and implementation.

Qualifications

• Bachelors degree in business administration, Finance, Accounting, Economics, or a related field.
• Knowledge of financial transactions, billing processes, and compliance requirements.
• Familiarity with bank trade transactions, importation, shipping logistics, customs clearance and other customs regulations is a plus.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and financial software.
• Strong analytical and problem-solving skills.
• Excellent communication and coordination abilities and organization skills.
• Detail-oriented with strong organizational and multitasking skills.
• Ability to work independently and collaborate with various stakeholders.
• Handle documentation, reporting, and administrative tasks.
• Ability to adapt to a fast-paced and regulatory-driven environment.