Administrative Assistant, Makati

A. Finance Responsibilities

Prepare billing invoices and check collection status

Prepare PO and process payments to suppliers

Prepare and verify financial documents such as invoices, receipts, reimbursements, and liquidation reports.

Coordinate with suppliers regarding billings, collections, and payment schedules.

Assist in monthly financial reports and budget tracking.

Maintain organized financial files and databases.

B. Administrative Responsibilities

Handle administrative support such as document filing, record-keeping, and internal communications.

Ensure adherence to company policies and procedures.

Assist logistics set up of the deliveries to clients and of suppliers

C. Inventory Monitoring Responsibilities

Conduct regular inventory checks of equipment, tools, and supplies.

Monitor stock levels and coordinate replenishment with suppliers or procurement.

Update inventory logs and ensure accuracy of stock records.

Assist in audit preparation for assets and inventory reports.