Finance and Operations Associate, Makati

1. Disbursement Processing

• Prepare check vouchers, fund requests, petty cash replenishments, and online payment requests.
• Validate completeness and accuracy of supporting documents (invoice, OR, DR, approvals, contracts, etc.) before processing payments.
• Encode disbursement details into the accounting or financial system.
• Assist in preparing checks, online transfers, or cash disbursements based on approved documents.
• Coordinate with requestors for missing or incomplete documentation.

2. Accounts Payable Support

• Maintain a tracking sheet for all accounts payable and payment schedules.
• Monitor due dates to ensure timely settlement of obligations.
• Tag and update paid invoices and ensure proper filing of supporting documents.
• Coordinate with suppliers regarding billing concerns, balances, or discrepancies.

3. Coordination & Validation

• Work closely with the Verification Team to confirm validated payments before release.
• Coordinate with the Transmittal Team when disbursements relate to investments or non-life insurance providers.
• Forward processed disbursement documents to Accounting for recording and monthly reconciliation.

4. Reporting & Documentation

• Maintain organized digital and physical files of all processed disbursements.
• Assist in preparing weekly and monthly disbursement summary reports for the Finance Supervisor or Finance Head.
• Encode and update check logs, fund utilization sheets, and petty cash reports.
• Assist in handling bank deposits, withdrawals, or online banking transactions when needed.
• Respond to internal inquiries regarding payment status or documentation requirements.
• Participate in audits by providing requested records or explanations for processed payments.

Qualifications

• Bachelors degree in Finance, Accounting, or related field
• At least 1 year of relevant experience
• Proficient in bookkeeping and strong in written and verbal communication
• Detail-oriented, organized, and proactive in problem-solving