Administrative Specialist/Assistant, Makati

Front Desk

• Manage calls, emails, and inquiries; route to the right staff.
• Welcome and assist visitors, clients, and vendors.
• Handle courier, deliveries, mail, and visitor logs.
• Keep reception area presentable.

Administrative Support

• Maintain digital and physical filing systems.
• Monitor office supplies and place orders as needed.
• Draft letters, memos, and reports.
• Schedule meetings, travel, and appointments.
• Provide support for trainings and company events.
• Coordinate repairs and upkeep of office equipment.

Operations & Liaison

• Coordinate with vendors, agencies, and service providers.
• Assist in processing permits, licenses, and government documents.
• Basic understanding of Philippine government processes and documentation requirements is necessary.
• Support management in day-to-day operational tasks.

Accounting Support

• Record/log transactions in manual books of accounts
• Basic data entry skills are required for accounting support duties.
• Facilitate bank and local government unit's payments
• Communicate with vendors on billing and payment matters
• Assist in preparation and submission of documents to BIR and other local government units as needed

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field (preferred).
• At least 1 experience in admin, receptionist, or office support.
• Proficient in MS Office.
• Strong organizational, communication, and multitasking skills.
• Professional, courteous, reliable, and trustworthy.
• Basic knowledge of accounting is a plus.

Competencies

• Customer service focus
• Attention to detail
• Integrity and confidentiality
• Problem-solving and adaptability
• Teamwork