Executive Assistant, Makati

The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Managing Partner/Director. The EA ensures smooth day-to-day operations by managing schedules, handling communications, coordinating projects, and supporting decision-making. This role requires excellent organizational skills, discretion, adaptability, and the ability to anticipate the executives needs across multiple businesses.

Key Responsibilities

Administrative & Organizational Support

Manage executives calendar, appointments, meetings, and travel arrangements.

Screen, prioritize, and respond to emails, calls, and messages on behalf of the executive.

Draft, review, and organize correspondence, reports, contracts, and presentations.

Maintain digital and physical filing systems, ensuring accessibility and confidentiality.

Business & Project Support

Assist in overseeing projects across multiple ventures (restaurant operations, real estate, marketing, events, etc.).

Prepare reports, research, proposals, and presentations as required.

Track deadlines, deliverables, and KPIs to ensure smooth project execution.

Liaise with internal teams, business partners, and external stakeholders.

Operations & Coordination

Handle day-to-day operational tasks such as expense tracking, vendor coordination, and basic HR/admin tasks.

Assist in managing staff schedules, communications, and reports.

Support marketing and brand initiatives (social media coordination, content scheduling, supplier communications).

Personal Assistance

Provide occasional personal support (errands, reservations, reminders) to allow the executive to focus on strategic priorities.

Anticipate needs and proactively resolve issues before they escalate.

Experience in hospitality, F&B, real estate, or creative industries is a plus.

Skills & Competencies

Strong organizational and time-management skills; able to juggle multiple priorities.

Excellent written and verbal communication (English and Filipino).

Tech-savvy: proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Office, and project management tools (e.g., Notion, Trello, Asana).

Social media management and basic design skills (Canva, CapCut) are an advantage.

Analytical and resourceful; able to research and prepare reports independently.

Discreet, trustworthy, and professional with sensitive information.

Personal Attributes

Highly adaptable and proactive; able to work in a fast-paced, entrepreneurial environment.

Detail-oriented, reliable, and takes ownership of tasks.

Strong interpersonal skills and ability to work with different types of people.

Flexible availability; occasional evening or weekend work may be required.

Experience in hospitality, F&B, real estate, or creative industries is a plus.

Skills & Competencies

Strong organizational and time-management skills; able to juggle multiple priorities.

Excellent written and verbal communication (English and Filipino).

Tech-savvy: proficient in Google Workspace (Docs, Sheets, Drive, Calendar), Microsoft Office, and project management tools (e.g., Notion, Trello, Asana).

Social media management and basic design skills (Canva, CapCut) are an advantage.

Analytical and resourceful; able to research and prepare reports independently.

Discreet, trustworthy, and professional with sensitive information.

Personal Attributes

Highly adaptable and proactive; able to work in a fast-paced, entrepreneurial environment.

Detail-oriented, reliable, and takes ownership of tasks.

Strong interpersonal skills and ability to work with different types of people.

Flexible availability; occasional evening or weekend work may be required.