Assistant Accountant, Makati

• Apply accounting skills in analyzing and processing high volumes of transactions.
• Understand policies, implements SOPs and prescribed internal controls throughout the accounting process to ensure that only valid transactions are processed and recorded.
• Check emails regularly to ensure that all communications are given proper and prompt attention.
• Communicate with colleagues to request for additional information, to encourage compliance with policies, to inform of additional requirements, and/or to resolve issues.
• Perform other relevant activities (manual and system / country-specific) as may be required from time to time.
• Prepare schedules and analyses as required by the immediate supervisor.
• Maintain complete and orderly files of documents processed both hard and electronic copies, as may be applicable.
• Complete month-end closing activities and reports following the close calendar in support of US consolidation.
• Develop expertise in handling the accounting process matters over time.

Accounts Payable

• Understand the Companys procure to pay process flow including approval requirements and controls.
• Monitor documents received for processing to ensure completeness and timely processing within the agreed timeline.
• Review all types of invoices and payment requests in detail to ensure that these are duly approved and represent valid/reasonable business expenses.
• Perform applicable analysis in determining recurring invoices, accuracy of calculations, unusual types of expenses, unusually high billed amount, and whether or not in compliance with existing policies.
• Enter reviewed invoices in Ariba and Oracle and correctly journalize transactions.
• If applicable, initiate manual payments in online banking facilities or prepare payment request templates.
• Respond to payment status follow ups as needed.
• Accruals and Month-end Close
• Support the preparation of accrual information at each month-end close.
• Prepare month-end closing reports and reconciliations.
• Support tax related reporting monthly/quarterly/annually.

Vendor Data Management

• Responsible for detailed review of incoming requests for Vendor Data Masterfile changes new setup, updates, or de-activations.
• Review requests against required supporting documents to ensure validity of data inputs.
• Strict internal controls implementation as well as complete and accurate maintenance of records and files.
• Communicate effectively with colleagues for policy compliance requirements.
• Process requests within the agreed timeline.
• Respond to status follow ups as needed.

Employee Expense Audit

• Understand the Company policy applicable to travel and expense reimbursements and implements the same in the course of audits.
• Responsible for auditing employee expense reports within the automated tool and ensuring valid and accurate claims are processed.
• Communicate effectively with employees for policy compliance requirements.
• Perform the audit timely and within the agreed schedule.
• Analyze and handle exceptions or escalate exceptions whenever necessary.
• Respond to employee training needs as well as status follow ups as needed.

Applications Administration, Card Reconciliations

• Administration of the automated expense management tools.
• Analyze past due accounts of employees using the card programs.
• Research queries related to the card program usage.
• Prepare reconciliation of employee filed expense reports against card charges.

• Graduate of Bachelor of Science in Accountancy or accounting-related degree from a reputable college or university.
• Minimum of (3) years combined work experience in accounts payable, general accounting, and/or audit.
• Skilled in using any accounting software/application; Proficient in MS Excel.
• Fluent in English as used in effective verbal and written communications
• Work Location: Vertis North, Quezon city